Privacy Policy

1. Introduction

This Privacy Policy explains how Alliance Legal Representation Firm ("we", "us", or "our") collects, uses, discloses, and protects your personal data when you use our expert legal services, visit our website, or otherwise interact with us in England.

We are committed to protecting your privacy and handling your personal data in a transparent and lawful manner, in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our legal services or providing us with your personal data, you acknowledge that you have read this Privacy Policy.

2. Who We Are and Contact Details

Alliance Legal Representation Firm provides expert legal services in England, including but not limited to:

• legal services and legal advice
• corporate law and company registration
• family law
• immigration law
• contracts and commercial matters
• tax-related legal matters
• real estate and property law
• inheritance disputes
• legal representations and legal audits

If you have any questions about this Privacy Policy or the way we handle your personal data, you can contact us using the contact details provided on our official website or engagement documentation.

3. Personal Data We Collect

We may collect and process the following categories of personal data, depending on the nature of the legal services we provide to you:

3.1 Identification and Contact Data

• Full name, title, date of birth
• Postal address, email address, telephone number
• Nationality, immigration status (where relevant)
• Passport details, ID numbers, and other identification documents (where required for legal purposes)

3.2 Case and Matter-Related Data

• Information related to your legal matter, dispute, or transaction
• Contracts, correspondence, and supporting documentation
• Financial and tax-related information relevant to the matter
• Real estate and property documentation
• Company registration and corporate records
• Family, marital, and inheritance information

3.3 Sensitive Personal Data (Special Category Data) Where strictly necessary for the provision of legal services, we may process special category data, including but not limited to:

• health-related information
• information about racial or ethnic origin
• religious or philosophical beliefs
• trade union membership
• data concerning sex life or sexual orientation
• criminal convictions or alleged offences We only process such data when permitted by law and when it is necessary for the establishment, exercise, or defence of legal claims or for another lawful ground under the UK GDPR.

3.4 Technical and Usage Data When you visit our website or use our online services, we may collect:

• IP address and approximate location
• browser type, device type, and operating system
• pages visited and time spent on the site
• cookies and similar tracking technologies (as described in our cookie notice, if applicable)

4. How We Collect Your Personal Data

We may collect personal data in the following ways:

• directly from you (in person, by phone, email, post, or via online forms)
• from documents and evidence you provide to us
• from third parties (e.g., other lawyers, accountants, consultants, counterparties, witnesses, experts, or your employer)
• from public sources (e.g., Companies House, Land Registry, court records, public registries, and publicly available websites)
• from regulatory or governmental authorities, where relevant to your matter

5. Legal Bases for Processing

We process your personal data only when we have a lawful basis to do so under the UK GDPR. These may include:

5.1 Contractual Necessity To take steps at your request prior to entering into a contract, or to perform a contract with you, for example:

• providing expert legal services and legal advice
• preparing and reviewing contracts and legal documents
• handling company registration, corporate law matters, and legal audits
• representing you in disputes, including family law, immigration law, real estate, inheritance disputes, and tax-related matters

5.2 Legal Obligations To comply with legal and regulatory obligations, including:

• anti-money laundering (AML) and know-your-customer (KYC) requirements
• tax and accounting obligations
• obligations imposed by regulators, courts, or public authorities

5.3 Legitimate Interests To pursue our legitimate interests or those of a third party, provided that your interests and fundamental rights do not override those interests, for example:

• managing and developing our legal services
• ensuring network and information security
• preventing fraud and abuse
• defending our legal rights and claims
• improving our website, services, and client experience

5.4 Consent On some occasions, we may rely on your consent, particularly for certain marketing activities or where specific consent is required for the processing of special category data. You have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

6. How We Use Your Personal Data

We use your personal data for the following purposes:

• to provide, manage, and personalise our expert legal services
• to offer legal advice in areas such as corporate law, family law, immigration law, contracts, taxes, real estate, and inheritance disputes
• to conduct legal audits, due diligence, and compliance checks
• to draft, review, and negotiate contracts and legal documents
• to represent you before courts, tribunals, and authorities
• to communicate with you regarding your matters, invoices, and updates
• to manage our relationship with you, including client onboarding and verification
• to comply with professional, ethical, and regulatory obligations
• to manage our business operations, including internal administration, accounting, and quality control
• to monitor and improve our website and services, including security and performance
• to send you relevant legal updates or information about our legal services, where permitted by law and your preferences

7. Sharing Your Personal Data

We may share your personal data with the following categories of recipients, where necessary and lawful:

• other professionals involved in your matter (e.g., barristers, solicitors, accountants, tax advisers, notaries, experts, consultants)
• courts, tribunals, arbitration bodies, and other dispute resolution forums
• regulatory authorities, law enforcement, governmental bodies, and professional regulators
• counterparties and their legal representatives in the context of a transaction, negotiation, or dispute
• service providers and processors who support our operations (e.g., IT and cloud service providers, document management services, translation services, and administrative support)
• auditors, insurers, and insurance brokers

We require all third parties to respect the security and confidentiality of your personal data and to process it only in accordance with our instructions and applicable law.

8. International Transfers

Your personal data is primarily processed in England. However, in certain cases, your data may be transferred to and processed in countries outside the United Kingdom, for example where:

• foreign courts, authorities, or counterparties are involved in your matter
• our service providers or their servers are located abroad

Where we transfer personal data outside the UK, we will ensure that appropriate safeguards are in place, such as:

• an adequacy decision by the UK government; or
• standard contractual clauses or other legally recognised transfer mechanisms.

9. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, including:

• the duration of our engagement with you and any ongoing matters
• any applicable legal, regulatory, tax, or accounting requirements
• limitation periods for legal claims

In practice, this generally means retaining client matter files for a period specified by professional and regulatory standards or internal policies, after which they will be securely deleted or anonymised.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures may include:

• access controls and authentication
• encryption and secure storage
• regular security assessments and monitoring
• staff training on data protection and confidentiality

However, no method of transmission or storage is completely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

11. Your Data Protection Rights

Subject to certain conditions and exceptions under the UK GDPR, you have the following rights regarding your personal data:

• Right of access: to obtain confirmation of whether we process your personal data and to receive a copy of that data.
• Right to rectification: to request correction of inaccurate or incomplete personal data.
• Right to erasure: to request deletion of your personal data where there is no lawful reason for us to continue processing it.
• Right to restriction of processing: to request that we restrict the processing of your personal data in certain circumstances.
• Right to data portability: to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller, where technically feasible and lawful.
• Right to object: to object to the processing of your personal data based on our legitimate interests or for direct marketing purposes.
• Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details available on our website or in our client engagement materials. We may need to verify your identity before responding to your request.

12. Complaints

If you are concerned about how we handle your personal data, please contact us first so that we can try to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection supervisory authority. Details on how to contact the ICO can be found at www.ico.org.uk.

13. Marketing Communications

We may use your contact details to send you information about our legal services, legal updates, or events that may be of interest to you, particularly in areas such as corporate law, family law, immigration law, contracts, taxes, real estate, inheritance disputes, and legal audits, where permitted by law.

You can opt out of receiving marketing communications at any time by following the unsubscribe instructions in the communication or by contacting us directly.

14. Cookies and Similar Technologies

Our website may use cookies and similar technologies to enhance your experience, analyse usage, and improve our services. Details of the cookies we use and how to manage your cookie preferences may be provided in a separate cookie notice on our website.

15. Children’s Data

Our services are generally not directed to individuals under the age of 18. We do not knowingly collect personal data from children without appropriate consent or legal basis. If you believe that we may have collected personal data relating to a child without proper authority, please contact us and we will take appropriate steps.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services. Any updates will be published on our website and will take effect from the date of publication.

We encourage you to review this Privacy Policy periodically to stay informed about how we process your personal data.

If you have any questions about this Privacy Policy or our data protection practices, please contact us using the contact details provided on our official website.